SAP Business One 10.0 Enhancements (6)

The Final set of enhancements that we are going to discuss about are: - 

• Serial & Batch Numbers Upgrades: - Serial Number Management and Batch Management now includes the ability to update on A/R Reserve Invoices and Inventory Transfer Requests. Destination Warehouse Code and Destination Warehouse Name now included in the Serial Number / Batch Management Update form.

• UoM Group Upgrades: - Unit of Measure Groups may now be changed on an Item Master record and for that to happen the new UoM Group must have at least the identical set of conversion rules as the original UoM Group.  

• Bill of Materials Upgrades: - ▪ Item Description update in the item master data connected to Bill of Materials parent item will be reflected in the Bill of Materials Product Description. Also, Direct “drill-down” to Item Master Data record now possible from the Parent Item Number in 10.0

• Project Management Upgrades: - Interactive Gantt Chart allows Project Phases to be moved or extended/shortened interactively. In addition to that, few new fields are added representing the Project Due Date and the Finish Date.

SAP Business One 10.0 Enhancements (5)

In this blog we are going to look into some enhancements made in the Sales, Purchasing, and the Service side. 

• Backorder Report Upgrades: - The new report now includes A/R Reserve Invoice with payment status Fully Paid, Partially Paid and Not Paid. Reserve Invoice Payment Status is included within the Filter Table.

• Printing Service Calls and Contracts: - You can now print the Service Calls and Service Contracts using Print Preferences. Additionally, you can use Document Printing for bulk document printing and distribution. 

• Hide Blank Lines in Addresses: - A new checkbox within the Address Formats - Setup window allows the hiding of empty address lines. When selected, ship-to and bill-to addresses in future marketing documents appear without empty lines  This setting also applies to print layouts for marketing documents defined in Crystal Reports – i.e. empty lines in addresses will also be hidden in the printed documents.

• Add Button Extension (Marketing Docs):- The add button now comes with three additional  functionality : -

•  Add & New: Document is added and a new window opens

•  Add & View: Document is added and is displayed

•  Add & Close: Document is added and window closes

The user's last choice will be remembered for the given document for the next time.

SAP Business One 10.0 Enhancements (4)

The list of 10.0 Enhancements are as follows: - 

• Drill Down to G/L Account in Financial Reports Upgrade: - Finally SAP has introduced the drill down feature where you can view the account record within the Chart of Accounts directly from a financial report. This new feature is introduced in Balance Sheet, Trial Balance and Profit & Loss Statement. 

• Posting Period Upgrades: - A new checkbox added to the Posting Periods window enables to define the default “Due Date To” to be set when creating new posting periods, simplifying the creation of a new financial period. In addition, there is a ‘Find’ field that allows for quick free-text searching. 

• Extended Journal Entry Remarks: -  The journal entry remarks field id now extended to hold up to 254 characters. 

• New UK Localization Upgrade: - New localization introduced for the United Kingdom of Great Britain and Northern Ireland to support post Brexit. In this localization Make Tax Digital and Extended Tax Reporting are set by default. 

SAP Business One 10.0 Enhancements (3)

This blog will mark the third one in the 10.0 Enhancements series. The next set of enhancements are: - 

• Field Length Upgrade: - The Customer, Vendor and the Item Group names can now contain upto 100 characters.

•  Approval Process Upgrades:-  New setting enables approvers to update draft documents in Pending status. Last Updated By and Last Updated On fields are now available within the Request for Generation Approval form.  Approval Status Report now contains Draft Updated By, Draft Update Date, Draft Update Time, and Draft Remarks fields Both the authorizer and the originator can add the document for approval. 

• Tab-Level Authorization Upgrades in Master Data Records: - Different authorizations can be granted to different tabs in Business Partner Master Data and Item Master Data making it possible for the users to have partial access to either of the master data. If a user has no authorization for a given tab, this tab will be automatically hidden

SAP Business One 10.0 Enhancements (2)

In this blog I will be continuing from where I left off. The next set of enhancements are: - 

 

1.  License & Add-On Administration Upgrade: - 

 

·       A new column is added to display the username in the License Administration window and to the User Preferences tab in the Add-on Administration window. This helps the users to filter the required information more efficiently. 

 

2. Support Expiration Date Upgrade: - 

 

·       The addition of a new field “Support Expiration Date” in the About SAP Business One window helps the user to easily identify when his/her support services expire. 

 

3.  Document Printing Upgrades: -  

 

·       The selection criteria for document printing is enhanced with additional options according to the selected document type which in turn increases usability and productivity especially when printing a high number of documents.

 

4. Referenced Document Upgrades: - 

 

·       The has the choice to create reference documents in Checks For Payment, Purchase Request, Goods Receipt & issue, Inventory Transfer Request, and Inventory Transfer with added advantages of being able to have a numeric indication for number of referenced documents and automatic referenced document creation from applicable marketing documents.

·       Recurring Postings can now be referenced to a single document. This document contains a reference to each recurring posting created. 

·       And finally, Module-sorted list of documents to reference are available when you try and reference one document to another.   

SAP Business One 10.0 Enhancements (1)

In this blog we are mainly going to focus on the latest upgrades and enhancements that come with SAP Business One 10.0. Without further ado let’s dive on to the matter.

1. Usability Upgrades: - 

1. A new skin  “Belize Deep” has been added to the list. In my personal opinion, it has a clean and a fresh look and it supporting 4K monitors is just the icing on the cake. It is available for the version for SAP HANA.

2.  User Interface Upgrades: - 

1. You now have the option to hide the toolbars, as a result you will have more area to work with.  

2. The company name and user name are clearly displayed at the top center of SAP Business One window; Click it to open the “Choose Company” window directly.

3.  Form Behavior Upgrades: -

1. Ability to resize and maximize form size are supported in these following forms: 

1. Company Details, General Settings, Posting

2. Periods, Print Preferences, Checks for Payment,

3. Document Generation Wizard, Update Special

4. Prices Globally, Trial Balance Revaluation, General

5. Ledger, Layout and Sequence, Request for

6. Generation Approval  Approval Stages, Export

7. Transactions to SAP Business One, Payment

8. Methods, Payment Terms, Query Authorization

9. Groups, Report and Layout Manager, UDF - Field

10. Data, Configuration Management, Cash Flow, Addon Manager.

The remaining SAP Business One 10.0 Enhancements will be a part of the upcoming blogs. Keep reading.

SAP Business One Integration Framework

SAP Business One Integration Framework (B1if) establishes an environment where SAP Business One interacts and exchanges information seamlessly to an external SAP or Non-SAP application. Contrary to the conventional use of API’s for data exchange, development within the integration framework only takes place in dedicated spaces, called atoms. Integration Framework can be used as a development environment as well as runtime for predefined integrations, such as

• Dashboards

• Mobile Apps

• Outsourced Payroll

• Automated Request for Quotation

• SAP Customer Checkout 

• Web services 

• Other SAP and non-SAP applications

Advantages of using Integration Framework: -

1. Connects SAP and non-SAP systems

2. Supports SAP HANA platform and Microsoft SQL database

3. Expanding the scope of SAP Business One:

1. - Various use cases

2. - Best practice scenarios

4. All integration aspects covered in one product:

1. - Supports Business Process Management Notation (BPMN)

2. - Programming language addresses integration requirements

5. Two deployment options available: On Premise and Cloud

SAP Business One Integration Hub

Integration Hub is an Add-On provided by SAP to significantly expand SAP Business One’s functionality. It connects external cloud-based business applications to SAP Business One, harmonizing technology across multiple systems. For example, if you work in an organization that has to deal with multiple currencies, through the Integration Hub Add-On you can make use of the Fixer API which helps you get the daily Forex rates in click of a button. Similarly, the different types of pre-configured templates that are available at present are: - 

• Shopify

• Magento

• UPS

• DHL

• Aramex

• FedEx

• Expensify

• Fixer

• Mailchimp

• SendGrid

• Nexmo

• RFQ

• Microsoft Dynamics 365®

• Salesforce

• Intercompany solution 

Some of the advantages of using Integration Hub are: -

• Streamlined operations, automated and optimized end-to-end business processes and data handling.

• Seamless user experience by embedded UI-elements, easy to use.

• Advantages and security of a standard solution by SAP, no 3rd party extension.

• Full support by SAP and embedded in other processes.

• Predictable costs, one-time license. No transaction costs, monthly pricing or volume fees. Different scenarios can be used together, all have one license.

 

Customer 360 Dashboard (MY 100th Blog Post)

On this joyous occasion of me successfully completing 100 blog posts I thought I'll write about something that excites me. Hence, I happened to choose the customer 360 dashboard. Customer 360 is proposed as the solution that encompasses a series of SAP products to improve the customer experience. Thus, we can have all the relevant data of our customers at a glance and in an agile way. Knowing aspects such as the state of their profitability, the level of service or the outstanding debt are some of the advantages of this solution. The information that the user can acquire using this dashboard is quite significant. Some of them are: - 

• Sales and Global profitability and Business Potential according to CRM.

• Annual Sales Data, Profitability and Product ranking.

• Order Fulfillment Details

• Monitoring Risk Situations and  Age of Debt

The above picture is a preview of the Customer 360 Dashboard.

Introduction SAP Business One Dashboards

Dashboards are an element of the cockpit, which present easy-to-understand visualizations, such as bar or pie charts, of transactional data from the SAP Business One database, matter of fact, you can even monitor performance with KPIs using dashboards. Depending on the dashboard, data can be presented either as time-specific static snapshots or as refreshable visualizations. In addition, SAP Business One partners and customers can create their own dashboards. These are some of the predefined dashboards available in SAP Business One: - 

• Customer Receivables Aging Dashboard

• Service Call Status Dashboard

• Sales Analysis Dashboard

• Purchase Quotations Dashboard

• Cash Flow Forecast Dashboard

Advantages of using Dashboards: - 

1. Customizability: - Dashboards could be customized in terms of users and expectations. Each decision level dashboard can be customized to present the most valuable and useful set of information. This allows each person to see the level of detail that they need in order to get their job done and meet their goals.

2. All-in-one: -  In the past users would spend a large amount of time reviewing and analyzing different reports to end in a final conclusion. This tool allows you to see, at a glance, an overall situation report of the desired information.

3. Improved Results: - It has become quite common to measure everything of significance. Anything that is measured and watched, improves. The fact is that when you see your key metrics in your dashboard, you intuitively start improving your results. This in turn increases your organization's profitability. 

CRM KPIs

CRM KPIs evaluate the success of an organization or of a specific activity in which the organization engages. They are also defined as tools which can be used by an establishment to track its progress and success in accomplishing its mission. Customer relationship management key performance indicators consist of a number of predetermined measurable goals for a company and can include any feature of the organization which is deemed vital to its success. The following predefined KPIs help you monitor and evaluate the important parts or aspects from the CRM side: - 

• Churn Probability

• Credit Limit Deviation

• Opportunity Win Rate (LTD)

• Potential Amount of Opportunities

• Potential Amount of My Open Opportunities

• Monthly Closed Tickets

• Yearly In-Service Rate

For example, Churn rate, also known as the rate of attrition, is the percentage of users who stop using companies services within a given period of time. The Churn Probability KPI lets the user monitor the churn rate at any given point of time. 

Procurement KPIs

Procurement KPIs are measurement tools that are used to evaluate and monitor the efficiency of an organization’s procurement management. These KPIs help an organization optimize and regulate spending, quality, time, and cost. Moreover, procurement KPIs help businesses to keep pace with their overall process goals, procurement strategies, and business objectives.. By measuring the performance of a procurement process, organizations can find answers to other important questions like:

• What does your Organization need to improve ?

• How does your company compare with other organizations?

• Are we steadily improving or declining?

The following predefined KPIs help you monitor and evaluate the important parts or aspects from the procurement side:

• Average Fulfillment Days for a Purchase Order

• Average Receipt Variance Days

• Goods Return Amount

• GRPO Not Invoiced

• Inbound Inventory Value

• Payables Overdue

• Total Payable Amount

• Total Purchase Amount

The Average Fulfillment Days for a Purchase Orders KPI monitors the amount of time that elapses between the time a supplier receives a Purchase order and the time when the order is shipped. This KPI is often measured in days. Vendor lead time usually starts with availability confirmation and ordering and ends with the delivery of goods.

Sales Side KPIs

It's a known fact that by tracking the growth of your sales, you also inexorably track the growth of your company. It goes without saying that it's important to be mindful of sales KPIs. Follow up the performance of your sales reps, their target industry, and area through professional KPIs. Presuming that  your team focuses on many verticals and only one of them proves to bring significant returns. This could be a sign to reassess the verticals distribution in your team. Be flexible and analyze your sales KPIs, and you'll bring more sales revenue to your business and, consequently, profits. The following predefined KPIs help you monitor and evaluate the important parts or aspects from the sales side: -

• Average Delivery Variance Days

• Average Fulfillment Days for a SO

• Net Sales Revenue

• Number of Open Deliveries

• Number of Open Sales Orders

• Number of Open Sales Quotations

• Number of Open Service Calls

• On-Time Delivery Rate

• Open Amount of Deliveries

• Outbound Inventory Value

• Receivables Overdue

• My Sales Amount (With Tax) for Current Month

• Sales Return Amount

• Sales Return Amount for this year

• Total Receivable Amount

• Total Receivable Amount (LTD)

• Total Sales Amount

• Total Sales Amount (LTD)

• Total Sales Amount (YTD)

For Example, It is recommended to analyze the Average Fulfillment Days for an SO. A quick comparison can show how effective a sales rep is in comparison to others in your company. The shorter the time each lead spends in each stage of the funnel, the better. This can also serve as a way to track an individual rep’s progress over time. This is shown on a sales KPI that can alert you on when your staff could need extra training and goal setting.

KPIs that determine Daily Operational Indices

An operational Index KPI is a quantifiable value expressing the business performance in a shorter time-frame level. They are used in different industries to track organizational processes, improve efficiency and help businesses to comprehend and reflect on the outcomes. By analyzing KPI examples for a specific industry or function, a business can reduce the amount of time needed to evaluate the overall performance. An additional important thing to consider is which one business should implement in order to gain sustainable success and maintain its competitiveness on the market. The following predefined KPIs help you monitor and evaluate some important parts or aspects of your company's daily operations: -

• Expense 1

• Expense 2

• Inventory Value

• Operating Cost

• Operating Income

An example for operational Index KPI is that all the costs related to the operations can be seen using the operating cost KPI, the order processing, administrative costs, inventory carrying, warehousing and, finally, the actual transportation costs. This will help determine the average numbers and the distribution and operations expressed in percentage. The final goal is to decrease the costs while maintaining a high-quality Services.

 

Financial Statement KPIs

Financial statements are formal records that reflect a company's financial activities and performances in a financial period. The information is presented in a manner that is easy to understand. Typically, the following statements are included:

• Balance Sheet

• Cash Flow Statement 

• Profit and Loss Statement

A company needs to prepare and show its financial statements to reveal its financial activities and performances. The public and stakeholders thus can make their financial decisions based on the financial statements. The Predefined list of Financial statement KPIs are: - 

• Accounts Payable 

• Accounts Receivable

• Cash 

• COGS 

• Gross Profit

• Inventory

• Net Cash Flow

• Net Cash Flow (Financial) 

• Net Cash Flow (Investment) 

• Net Cash Flow (Operating)

• Net Profit 

• Total Assets 

• Total Current Assets

• Total Current Liabilities

• Total Equity

• Total Liabilities 

For Example, the Net Cash Flow (Operating) KPI shows the total amount of money generated by a company’s daily business operations. The financial metric hints whether a company can maintain a positive cash flow needed for growth or requires external financing to cope with all the expenses.