SAP Business One Learning Mind Map

Banking

The way we handle payments in SAP Business One is through the Banking Module.

We can use banking module for the following activities: - Manual and automatic creation of incoming and outgoing payments for various payment means, Manual and automatic performance of internal and external reconciliations, Post-dated and cash deposits of checks and credit card vouchers, Batch and single check printing. Let us now dive into the details of the various forms available in banking module.

 

·       Incoming Payments: - This form records information regarding the payments the company has received. Payment means for which incoming payments can be made  are: - Cash, Check, Credit Card and Bank transfer. (Bills of exchange are accepted in certain localization.)

·       Deposit: - This window is used when the received payment is actually deposited in a bank or in any other financial institution. There might be a delay between the organization receiving payments form its customers and depositing the payment to a financial institution. This window helps in recording the status of the payments received.

·       Outgoing Payments: - When you issue a payment to a vendor use the outgoing payments to aid this function. Like incoming payments, the outgoing payments supports five types of payment means, Cash, Check, Bank Transfer, Credit Card, and Bills of Exchange (in certain specific localizations).

·       Check Register: - SAP Business One uses the check register to store information about all checks that have been received in the company. The check details are recorded in the Payment Means window during the creation of an incoming payment and updated when the check is deposited. The check register reflects the current status of every check received, which means that you can find out at any point of time whether the check was endorsed and when and where the check was deposited.

Business Partner Reports

In today's blog we are dealing with a straightforward topic of reports that are available in Business Partner Module.

 

·       My Activities: - This report encapsulates all necessary details about all activities recorded in SAP Business One. This report can be used by both mangers and sales employees, where the manger can use it as a summary of all the activities of his/her employees and the sales executive can use it as a report showing all the activities of his/her customers.         

·       Inactive Customers: - This report shows the list of customers for whom no marketing documents were for the give date range mentioned in the selection criteria. Essentially, the list of customers that have not brought in any revenue recently to the organization.

·       Dunning History Report: - This report displays dunning letters and their included invoices, in terms of individual customer, according to your selection criteria. Dunning is the process by which SAP Business One generates reminder letters to the customers who have exceeded their credit period in terms of payment.

·       Aging Reports: - Aging reports paints an overall picture on the age of unpaid customer debts, the age of unpaid liabilities to the vendors, and the value of the debts or liabilities. Two major types of aging reports that are available in Sap Business One are, Customer Receivable Aging and Vendor Payable Aging.

·       Internal Reconciliation Report: - This report provides the list of all internal reconciliation that has happened grouped by date or reconciliation amount or by transaction number.

·       Customer Credit Limit Deviation: - Each customer can be allotted a fixed credit limit by the user. This report shows the deviation from the allotted credit limit for each customer.

Campaigns List Report: - To briefly see all campaigns that exist with for a particular business partner or for certain date ranges, you can generate a Campaign List Report.

Purchasing Reports

Reports are an integral part of informed decision-making process in an organization. A well- documented report will reveal nuances related to the core business functions, while opening new windows to new opportunities and market gains. SAP Business One’s purchasing module allows the user to access multiple purchasing reports for the management to make informed decisions.  The various purchasing reports are:

 

·       Purchase Analysis Report: - As the name suggests the reports helps in identifying the purchasing trends of your organization. Some of its many other functions are to provide information on areas like, which vendors provide the lowest prices for their products, which products you purchase most frequently, which of your buyers obtain the best deals.

·       Purchase Request Report: - The purchase request report provides you with an overview of the purchase requests created in the company and enables you to create directly purchase quotations or purchase orders based on selected purchase requests.

·       Open Items List: - This report provides you with the list of all open documents in the purchasing module. You can find the vendors that have not provided the items you ordered, and you can track your missing items in stock.

·       Documents Draft Report: - This report allows the user to view all the draft documents related to the purchasing module. You can remove a draft document form the list as per your discretion.

My Journey Through SAP Business One

After a lot of brainstorming and research I finally decided to choose SAP Business One as my career path. For those of you who don’t know what SAP Business one is, It is an ERP( Enterprise Resource Planning)  targeted towards the SME(Small and Medium Enterprises) market. To make my learning process a little bit more fun I decided to blog about the things that I learn each day, making this my very first blog.

 

In this Blog I would like to talk about the general overview of SAP Business One. We will discuss about what SAP Business One is and why is it relevant in the current market.

 

SAP Business One is an ERP designed for Small and Midsize businesses. It is divided into number of Modules covering all areas required to run a successful business. (Example: Finance, Sales, Purchasing.) As far as relevance in the market is concerned, SAP Business One is able to capture business information in a single scalable system, i.e., it seamlessly integrates various functions of business into a single digital platform making it a One-Stop solution for all your business needs. SAP Business One is available in On Premise and Cloud Platforms and is a part of an ecosystem where various industry specific solutions are readily available.

 

Well, that was the brief introduction to SAP Business One and don’t worry if you haven’t got a clear picture of SAP Business One with the above overview. I will be blogging about each and every aspect of SAP Business One in the near future.