SAP Business One Forms Explained. Journal Vouchers.

 The form for today is Journal Entry. The details regarding this form is as follows: - 

• Form Name & Number: - Journal Vouchers & 154

• Form Overview: - A journal voucher is a draft stage document that creates no values in the general ledger. It is essentially created when the user is unsure about a particular journal entry and needs external help before posting the entry. 

• Transactions & Activities: -  The following list of activities are possible using this form : -  

• Journal Entries for G/L Accounts: - You can create a manual Journal Entry referencing a G/L Account that is defined in the chart of accounts. 

• Journal Entries for Business Partners: - Similar to the G/L accounts you are also given the option to create Journal Entries referencing Business Partners Automatically increasing  or decreasing  the Business Partner balance.  

SAP Business One Forms Explained. Journal Entry.

 The form for today is Journal Entry. The details regarding this form is as follows: - 

• Form Name & Number: - Journal Entry & 153

• Form Overview: -  This form is used to manually create journal entries for accounts and business partners. Manual entries are recorded directly in the database and cannot be deleted. You can view and create journal entries in expanded or reduced editing mode.

• Transactions & Activities: - The following list of activities are possible using this form : -  

• Journal Entries for G/L Accounts: - You can create a manual Journal Entry referencing a G/L Account that is defined in the chart of accounts. 

• Journal Entries for Business Partners: - Similar to the G/L accounts you are also given the option to create Journal Entries referencing Business Partners Automatically increasing  or decreasing  the Business Partner balance.  

• Reports: -  The report that is related to the Journal Entry is mentioned below: - 

• General Ledger Report: - This report enables you to generate a list of journal entries posted to the company database according to various criteria. 

SAP Business One Forms Explained. Edit Charts of Accounts.

 Today the Form I decided to write about is “Edit Chart of Accounts”. The details are as follows: - 

• Form Name & Number: - Edit Chart of Accounts & 152 

• Form Overview: - As the name suggests, this window is primarily used to edit the previously defined Chart of Accounts. The details displayed on the form are account type (title or active), code, name, and level, for the selected account.

• Transactions & Activities: - The following list of activities are possible using this form : - 

• Changing G/L Account Location: - You can change the location of an existing account either upwards or downwards. 

• Adding a Sub-Level Account: - Adds a lower-level account under the marked account

• Adding a Same-Level Account: - Adds an account on the same level as a selected account, under the same parent article.

• Deleting an Account: - Deletes an account in which no transactions are posted. 

SAP Business One Forms Explained. Charts of Accounts.

SAP Business One Forms Explained is a new series that I want to begin from today. As the name suggests, I will be taking a form and explaining it in detail. The form that I have chosen for today is Chart of Accounts (COA).

• Form Name & Number: -  Chart of Accounts & 151 

• Form Overview: - A chart of accounts lists all of a company's general ledger (G/L) accounts and is the basis for its reporting and posting activities. The entire form is split into 10 Drawers and within each drawer, you organize your accounts by level in a logical fashion appropriate to your financial accounting processes. The organization of the chart of accounts follows GAAP in which there is a separate “drawer” for accounts representing assets, liabilities, equity, revenues, cost of sales, expenses, financing, and other revenues and expenses. 

• Transactions & Activities: - List of transactions that are possible using COA are: - 

• Creating G/L Accounts.

• Editing account details or moving accounts within the chart of accounts, as needed.

• Deleting any unnecessary G/L Accounts.

• Checking G/L account balances. If necessary, checking  the balances of Individual Business Partners.

• Reports:- The report that is related to the COA is mentioned below: - 

• G/L Accounts and Business Partners Report: -  This report enables you to generate a list of G/L Accounts and/or Business Partners using desired selection criteria. 

SAP Business One Wizards

In this blog I would like to shine some light on all the wizards that are available in SAP Business One. I would like to give a brief description on all the wizards that are available without going in detail. For detailed information on these Wizards refer to my previous blogs. The wizards I would like to discuss are: - 

• Document Generation Wizard: - The document generation wizard permits you to perform batch processing of target sales documents. The wizard suggests a straightforward method  to include rows from several base documents in a single target document, according to the parameters you define.

• Payment Wizard:- The payment wizard enables you to generate incoming and outgoing payments in batches as bank transfers, checks, and/or bills of exchange, according to the selected open A/R and A/P  transactions and the selected payment methods

• Production Cost Recalculation Wizard: - The wizard enables you to recalculate production costs based on current values. It helps you to eliminate cost inconsistencies by recalculating the production cost of all the items managed by batch or serial at production.

• Procurement Confirmation Wizard: - Procurement confirmation Wizard assists users in automatically creating one or several procurement documents, such as purchase quotations, purchase orders, or production orders directly from one or more sales orders.

• Campaign Generation Wizard: - Use the Campaign Generation Wizard to create promotional campaigns for your target demographics. This wizard guides you step-by-step through the definition of parameters required to generate campaigns.

• Express Configuration Wizard: - To equip SAP Business One for day to day company use, one must configure various settings, such as accounting, inventory, business partners, sales, and purchasing. Express configuration assists you in configuring company databases by providing a wizard that guides you through the essential settings for each area. In addition, you can compare previous configuration settings so that you can detect changes to a configuration, which may cause errors in the application.

• Purchase Quotation Generation Wizard: - The purchase quotation generation wizard enables you to create a batch of purchase quotations automatically. The wizard guides you step by step through the definition of parameters required to generate the documents.

SAP Business One 10.0 Certification

I feel ecstatic to inform all of you that I have successfully completed the SAP Business One Global Certification to become an SAP Certified Associate in SAP Business One 10.0. It was a grueling journey but I have to say it was worth it in the end when I cleared the Certification and received my digital badge. This was also the reason why I haven't been blogging for the past few days. I found it hard to manage work and final level of preparation for the certification. Here onwards I will be blogging about SAP Business One on the weekdays. Happy Reading!! 

My Digital Badge