SAP Business One Forms Explained (Fixed Asset). Manual Depreciation .

 The form for today is Manual Depreciation. The details regarding this form is as follows: - 

• Form Name & Number: - Manual Depreciation & 167

• Form Overview: You typically may want to manually depreciate the asset in case one of the following situations arises:

• There is an unexpected permanent reduction in the value of the asset caused, for example, by an accident.

• You want to manually trigger the special depreciation of the asset

• You are using the unit-of-production depreciation method and want to manually plan the asset's depreciation.

• Transactions & Activities: -

• Ordinary Depreciation – Refers to the manual ordinary depreciation.
  Generally, ordinary depreciation includes the planned ordinary depreciation and the manual ordinary depreciation. The former is the depreciation calculated and carried out automatically by the system based on the depreciation type you assign to the asset. The latter is the depreciation you manually perform using the manual depreciation document. You can view the sum of both depreciation amounts in the Ordinary Depreciation row on the Values subtab in the asset master data.

• Unplanned Depreciation – Refers to the unplanned depreciation, usually carried out when there is an unexpected reduction in the value of an asset resulting, for example, from an accident.

• Special Depreciation – Refers to the manual special depreciation.

SAP Business One Forms Explained (Fixed Asset). Transfer.

The form for today is Transfer. The details regarding this form is as follows: - 

• Form Name & Number: -Transfer & 166

• Form Overview: - As the name suggests, a Transfer document is used to transfer a fixed asset to a different asset class or a different asset master data record

• Transactions & Activities: -

• Assign a different set of G/L accounts to an asset

• Create different asset master records for the same asset

• Change the asset class of an asset for which bookings have already been carried out

• Change the asset class when an asset construction has been completed

SAP Business One Forms Explained (Fixed Asset). Retirement.

The form for today is Retirement. The details regarding this form is as follows: - 

• Form Name & Number: - Retirement & 165

• Form Overview: - In accounting, retiring a fixed asset means removing it from a corporate balance sheet and operating activities.

• Transactions & Activities: -

In SAP Business One, you can retire an asset in the following ways:

• Retirement through Sale
  A fixed asset is sold with a profit or loss. If you want to specify the customer information for the asset sale, you can create an A/R invoice to retire the asset. Upon the creation of the A/R invoice, a retirement document is generated automatically. However, if you do not want to specify the customer information, you can directly create a retirement document using the Sales type.

• Retirement through Scrapping
  If a fixed asset leaves the asset portfolio without any profit or loss being made, you can retire the asset by creating a retirement document with the scrapping type. In this case, the system posts the remaining book value of the asset during retirement as an expense.

• Complete or Partial Retirement
  A retirement can refer to an entire asset (complete retirement) or part of an asset (partial retirement). You can trigger the partial retirement of an asset by entering the retired acquisition and production costs or the retired quantity. When you enter the retired acquisition and production costs or quantity, the system determines the percentage that is deducted from the asset.
  When you create a partial retirement for an asset, the retirement reduces the asset's acquisition and production costs and thereby affects the planned depreciation. The date on which the partial retirement reduces the asset's acquisition and production costs is calculated based on the asset value date in the retirement document and the retirement convention you specified for the asset's depreciation type.
  When you retire an asset completely, the asset becomes inactive and you can no longer carry out any transactions with it.

SAP Business One Forms Explained (Fixed Asset). Capitalization Credit Memo.

The form for today is Capitalization Credit Memo. The details regarding this form is as follows: - 

• Form Name & Number: - Capitalization Credit Memo & 164

• Form Overview: - A capitalization credit memo, which reduces the acquisition and production costs of an asset, essentially represents the opposite of an invoice for a purchased asset.

• Transactions & Activities: -To reduce the acquisition and production costs of an asset, you can use any of the following documents:

• Capitalization credit memo: -
  When you reduce the acquisition and production costs of an asset using a capitalization credit memo, you can apply the reduction to any depreciation area associated with the asset. If the depreciation area you specify is not a Posting to G/L area, no journal entry is generated.
  SAP Business One lets you create a capitalization credit memo for multiple assets. If you select all depreciation areas, the system creates a journal entry for each Posting to G/L depreciation area associated with the assets. In the journal entry, the asset balance sheet accounts are credited and the acquisition clearing accounts are debited.

• A/P credit memo

• A/P correction invoice

 

SAP Business One Forms Explained (Fixed Asset). Capitalization.

 The form for today is Capitalization. The details regarding this form is as follows: - 

• Form Name & Number: - Capitalization & 163

• Form Overview: - When you acquire an asset for the first time, using a capitalization document, you must create the document for all depreciation areas. For subsequent acquisitions, you can create the document for a specific depreciation area. SAP Business One lets you create a capitalization document for multiple assets. Once you add the document, the system creates a journal entry for each Posting to G/L depreciation area associated with the assets. In the journal entry, the asset balance sheet accounts are debited and the acquisition clearing accounts are credited.

• Transactions & Activities: -This form is used to do the following activity: - 

• Capitalization of an Asset. (Creates a journal entry debiting the asset balance sheet accounts.)

SAP Business One Forms Explained (Fixed Asset). Asset Master Data.

 The form for today is Asset Master Data. The details regarding this form is as follows: - 

• Form Name & Number: - Asset Master Data & 162

• Form Overview: - This is the window where you can store all data that corresponds to each and every fixed asset owned by your organization. The Asset Master Data form layout is similar to that of Item Master Data, with the exception of Fixed Assets Tab. In the Fixed Assets Tab you will find all information related to that particular fixed asset i.e.,  Overview, Depreciation, Cost Accounting. 

• Transactions & Activities: - This form is used to do the following activities: - 

• Creation and Updation of Asset Master Data

• Source for the use of Assets in Marketing Documents. 

SAP Business One Forms Explained. Journal Voucher Report Window.

 The form for today is Journal Voucher Report Window. The details regarding this form is as follows: - 

• Form Name & Number: - Journal Voucher Report Window & 161

• Form Overview: - This Window provides comprehensive information on existing journal vouchers. Use this form  to get a list of the journal vouchers to be approved, or to save one or all of the open journal vouchers as permanent financial documents.

• Transactions & Activities: - This form is used to do the following activities: - 

• The document level checkboxes are activated for manual editing, while the checkboxes on the G/L account level are not.

• Selecting a certain document automatically selects the related G/L accounts.

• The checkboxes of the closed journal vouchers are inactive.

• Once selected journal vouchers are posted as journal entries, their checkboxes become inactive.